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Book Transportation for Events

Verify the Company’s Capacity

Certainly the number of vehicles required will depend on the number of guests. For this reason, it is crucial to think about the fleet size of the transportation company. This way, you will know if they are capable of providing the right number of vehicles.

When booking for an event that requires 50 buses, be sure that the operator you decide on can supply all that. Also find out if they can provide alternate or extra vehicles in case they are needed. Larger fleets have a plan for emergencies, such as unexpected rise in attendance and maintenance problems that smaller fleets cannot cope with. You can feel more at ease with a large fleet, knowing they have a contingency plan if any last minute problems come up.

Recognize Guest Needs

It is important to be familiar with your attendees and know if any of them will need special accommodations. For instance, when a guest cannot go up the stairs, the transportation company should provide ADA-compliant vehicles.

Make Clear the Schedule

When you decide on a transportation provider, make sure they are aware of your group’s schedule. Some groups just need to schedule their pick-up, drop-off time. Others with multi-location events need a customized approach. As an example, a corporate meeting runs on a fixed agenda, while a pub-crawl has a more flexible schedule.

Knowing the need that the event focuses on lets the transportation company determine the number of drivers required and eventually, helps them in supplying the best transportation solution.